Are you a calm individual? Do you handle stress well? Well Joy's looking for you! Stress Buster is on Nov 13th 2012 and Joy needs coordinators to help her plan out this awesome event! Check out the listings below and send her an email at yueventj@yorku.ca if you're interested in a certain position!
Check out last year's pics here to get an idea of what kind of event this is: http://yorkisu.smugmug.com/2011-2012/York-is-U/Stress-Buster-Carnival/20367980_DFMBzf#!i=1611444890&k=pTLNTj4
| By: Joy Simone Brown – Core Event Ambassador |
yueventJ@yorku.ca |
| Event Dates |
November 13, 2012 |
| Posting Date |
October 11, 2012 |
| Posting Expiry Date |
October 22, 2012 |
| Position Start Date |
October 18, 2012 |
| Position End Date |
November 16, 2012 |
| Aprox # of hours per week? |
2-5 hours |
|
1. Set design and layouts Coordinator ( 2 positions)
- Integrate requirements such as theme, research, budget and team ideas to develop set designs
- Design eye-catching and informative event banners and posters
- Present drawings and ideas to the team for approval
- Selection of cost effective décor materials and decorations
- Oversee the set-up and teardown of decorations at event location(s) prior to event and on event day
- Prepare instructions and guidelines to execute set up and tear down
2. Entertainment Coordinator (2 positions)
- Research and organize venue
- Integrate budget, research and team ideas to develop fun games and other attractions
- Plan and setup the photo booth and facilitate its running
- Communicate and coordinate with other team members regarding set up, layout and logistics
- Organize technical equipment requirements and other supplies cost effectively
- Facilitate the execution of party games and other attractions on the event day along with volunteers and the team
3. Volunteer Recruiter Coordinator (2 positions)
- Create posting for recruiting volunteers for event day
- Prepare thank you packages for volunteers and performers
- Develop efficient volunteer schedules including the amount necessary at each station, task lists and safety regulations
- Use various sources effectively to recruit enthusiastic volunteers
- Responsible for volunteers’ t-shirt during the event and report by the end of the event.
4. Marketing Liaison (1 position)
- Contribute creative ideas for promotions
- Develop efficient marketing plan 2-3 weeks before the actual event and carry them out based on a timeline.
- Assist closely with Communication Ambassador(s) regardless contributing ideas for YouTube Video/Promotion production
- Contact directly to Communication Ambassador(s)on behalf of Core Event Ambassador
- Reports all updates on event progress including any changes or additions to Pre-Media release form and attends marketing meetings with/on behalf of Event Ambassador
5. Clubs Liaison Coordinator (1 position)
- Research mental health related clubs/organizations on campus for possible collaboration
- Contact directly to Clubs/Organization on behalf of the Core Event Ambassador
- Send out e-mails and set up meetings with interested clubs/organizations to discuss the event and how they can get involved and gives them timelines to respond.
- Maintain frequent communication with the clubs/organizations
- Relay information from clubs to the Core Events Ambassador
|
| Attachments to include |
Cover letter and Resume |
| Additional Information |
In order to be considered for these positions, you must be available for the event date which is November 13, 2012. These are all unpaid volunteer positions. These positions can be verified and used for your Co-Curricular Record via YUConnect. You shall receive an orientation on how to submit hours for your record and for volunteer recognition. |
| Qualifications |
Set design/ Layout and Entertainment coordinator- should have some fine arts background ( art, photography, films, dance, music, etc)
Marketing and Clubs Liaisons- should have experience in minute taking and other administrative duties ( preparing agendas, note taking, scheduling meetings, etc) |
| Minimum Years of study (i.e. 3rd year study) |
N/A |
| Email you want to be contacted at: |
yueventJ@yorku.ca |
Updated on August 17th, 2015.
